Todos and reminders are the simplest way to make sure nothing slips. Tell your intern once and it keeps track — showing items on your My Day page and nudging you at the right moment in the right channel.
Creating a Todo
Todos are items you want to track without a specific time attached:
Add a todo: review the Q3 roadmap doc.
Remember to follow up with Sarah about the contract.
Add to my list: update the project brief before Thursday.
Setting a Reminder
Reminders are time-bound — your intern fires a notification at the moment you specify, in whichever chat channel you’re using.
Just say when and what:
Remind me to send the weekly report tomorrow at 9am.
Set a reminder for next Monday at 3pm: review the product roadmap.
Remind me in 2 hours to check on the deploy.
Recurring Reminders
Reminders can repeat on a schedule:
Remind me every weekday at 8:30am to check my inbox.
On the 1st of every month, remind me to send the billing summary.
Every Friday at 5pm, remind me to update the team on what I shipped.
Every Sunday night, remind me to plan my week.
Managing Your List
Checking what’s on your list
What reminders do I have coming up?
Show me everything due this week.
Marking items done
Mark the roadmap review as done.
I finished the contract follow-up with Sarah.
Editing items
Change the roadmap reminder to Tuesday at 10am.
Move the billing summary reminder to the 5th of the month.
Update my todo about the project brief — it's due Friday now, not Thursday.
Cancelling reminders
Cancel my reminder about the weekly report.
Remove the Monday 3pm reminder.
Clear all my reminders for this week.
Snoozing
Snooze the deploy reminder for 30 minutes.
Remind me about the roadmap again tomorrow morning.
How They Appear on My Day
Active todos and upcoming reminders are listed alongside your action items in the Action Items tab of My Day. To see just todos, set the type filter at the top of the tab to Todos. Each item shows:
- The todo or reminder text
- Its due date or scheduled time (for reminders)
- Its current status (pending, due soon, overdue)
Completed items roll off automatically. Overdue items stay visible and are flagged so they don’t get buried.
Todos vs. Tasks
- Todos & reminders are lightweight — a nudge at a time, or a checkbox to tick off.
- Scheduled Tasks are tracked or recurring work your intern runs on a calendar and can tie to multi-step workflows.
Your intern often infers which you mean. “Remind me to follow up with Sarah next week” may create both a reminder and a task when that makes sense — a nudge at the right time plus an open item your intern tracks.
If you’re unsure which to use: start with a todo. Upgrade to a task if you need your intern to actively manage it or involve other tools.
Timezone
Reminders use the timezone set in your account. If no timezone is set, it defaults to UTC.
Set my timezone to Singapore.
What timezone are my reminders in?
Reminders are delivered to whichever channel you were using when you created them. Connected via Telegram? Reminders arrive as Telegram messages. Using the web app? They show up there.
For the most reliable reminder delivery, we recommend connecting Telegram. Telegram notifications arrive instantly even when you’re away from the web app. You can connect it in Integrations.
Tips for Getting the Most Out of Reminders
- Capture loose ends immediately. If something comes up in a meeting, tell your intern right then: “Remind me to follow up with Jake on the pricing doc — Friday at noon.” You don’t need to remember to set the reminder later.
- Use recurring reminders for habits. Weekly reviews, monthly reports, daily check-ins — set them once and let your intern handle the nudge.
- Let your intern infer. You don’t need precise language. “Remind me to look at Sarah’s proposal sometime tomorrow morning” works fine.
